Parent Information & Code of Conduct

The Bullets will begin practices for our Cross Country (XC) season on Wednesday, September 4, 2019 at 6:00 pm. We will meet at the ICC track near the "logo." Athletes that are already Glencadia members can participate without any extra charge ("away" meets may have a participation fee.) New athletes will need to complete the registration form on our website and submit a fee of $50 at the first practice to participate. 

Because we are a USATF club, all athletes MUST be between the ages of 7-18 to participate.

Glencadia Bullets Track and Field Club
2019 Season

We are very pleased that your athlete has chosen to register with the Glencadia Bullets Track and Field Club. In order to ensure that our parents and athletes enjoy a fun and successful season, the following important information is provided for your reference.

 

ABOUT US
The Glencadia Bullets is a certified USA Track & Field Club, sponsored by the Glencadia Rod and Gun Club of Stuyvesant, NY. As a USATF certified team, there are certain guidelines and rules that we must adhere to in order to provide a safe and fair environment for all athletes.

To participate on the Glencadia Bullets USATF team, your athlete MUST be between the ages of 7-18 years old, or turning 7 years old by the end of this calendar year.

 

COACHES & STAFF

Dave Dellehunt, Head Coach
Corey Johnson, Assistant Coach
Laura Dellehunt, Assistant Coach
Matt Dellehunt, Assistant Coach
Jessica Flint, Assistant Coach & Co-Team Manager
Lorraine Warner, Co-Team Manager

All of our coaching staff and coordinators are USATF members and have completed the Safe Sport Training.

 

USATF MEMBERSHIP

CLUB CODE: 212

Our USATF Club Code is 212. If your athlete would like to register for USATF membership (which is NOT required for local Empire State Council meets, but IS required for all USATF meets), you will need this code. Additional information on registering for USATF membership can be found on the Join page.

 

AGE DIVISIONS
For the 2019 season, the divisions are as follows:

Age Division*

Previously known as

Year of Birth

8 & Under*

Sub-Bantam

2011-2012

9-10

Bantam

2009-2010

11-12

Midget

2007-2008

13-14

Youth

2005-2006

15-16

Intermediate

2003-2004

17-18**

Young

2001-2002

*Per USATF Rule 300.1 (c) “Athletes must be at least seven (7) years of age on December 31 of the current year to compete at the Youth Athletics or Junior Olympic National Championships.”

** Athletes who are still 18 through the final day of the USATF National Junior Olympic Track & Field Championships are eligible to compete in the 18-19 age division through that meet.

 

VOLUNTEERING & PARENT INVOLVEMENT
Occasionally we are asked to help with supplying volunteers, either for USATF or for Empire State Sports Council meets. If you are interested in volunteer opportunities for these meets, please speak to one of our team managers.

Please note that parents are NOT allowed on the field of competition during ANY USATF meets. Walking on to the field during a USATF meet may result in disqualifications.

 

PRACTICES
Practices are held every Monday and Thursday from 6:00-7:30pm at the Ichabod Crane High School Track, from late April to early July. Often there are changes to this schedule, or practice may be shortened due to inclement weather. Parents are therefore asked to adhere to the following guidelines for practices:

– If your athlete is 12 years old or younger, please stay at the track during practice.

– If your athlete is 13 years old or older, they may be dropped off at practice, provided we have a cell phone number where we can reach you.

All parents are strongly encouraged to remain at the track for the entire length of each practice, in case of injury, emergency, or the sudden onset of inclement weather.

 

MEET FEES & PAYMENTS
The cost per season is $50 per athlete, which includes a uniform and entry into select Empire State Sports Council meets throughout the season. Additional fees apply for USATF membership and meets. Generally meets are held on the weekends (either a Saturday or Sunday) throughout the months of May, June and early July. Guidelines for ALL meets:

All Glencadia Bullets must wear their team issued uniform during meets. Often we have extra uniforms on hand if your athlete forgets theirs. Bibs will not be issued to any athlete who is not wearing their uniform.

– Entry fees for Empire State Sports Council meets are covered by the Glencadia Rod & Gun Club as Team Sponsor. If your athlete signs up for a meet but then cannot compete (for any reason), you will be asked to reimburse the club for the cost of that registration.

 

SOCIAL MEDIA POLICY
Negativity in any form in our team environment or on social media – from athletes or parents/family members, etc. – will not be tolerated. Please monitor your child’s social media. Disparaging comments about our team, coaches, coordinators, or other athletes, on “personal” Facebook pages or other social media accounts – by athletes or their parents – will result in disciplinary procedures. Parents are responsible for their child’s social media presence, as well as their own, when it comes to comments about the team.

Our goal is a positive team environment. Thank you for helping us to maintain this positive atmosphere for all of our participants.